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Job Description

  • Job Identification (Reference Number): 11502
  • Position Title: Finance Assistant (2 positions)
  • Duty Station City:Bujumbura
  • Duty Station Country: Burundi
  • Grade: G-4
  • Contract Type: Special Short Term Graded (Up to 9 months)
  • Recruiting Type: General Service
  • Vacancy Type:  Special Vacancy Notice
  • Initial duration: 9 months


Responsibilities

  • 1. Extract and input data from various sources in financial or accounting systems; 
  • 2. Respond to accounting, budget or financial queries regarding data from staff in the unit and elsewhere; 
  • 3. Assist in the preparation of the payroll by executing validity checks on monthly payroll results; 
  • 4. Review all types of payments starting from purchase to payment requests verifying that they are duly authorized, and all the supporting documents are attached therewith; 
  • 5. Create new Vendor Accounts in PRISM; 
  • 6. Verify vendor requests for accuracy and conformance with IOM finance policies and instructions; 
  • 7. Perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered; 
  • 8. Prepare necessary receipt and journal vouchers; 
  • 9. Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required; 
  • 10. Provide assistance to all staff services such as travel, expense claims, document retrieval, etc.; 
  • 11. Ensure proper and systematic filling of all posted payments and other accounting documents according to the established standards; 
  • 12. Responsible for the Petty Cash of the office; and, 
  • 13. Perform other related duties as required.


Qualifications

EDUCATION

  •  •Bachelor’s degree in business administration, Accounting, Finances, or related fields with two years of relevant professional experience; or
  •  • High School diploma with four years of relevant experience.


Accredited Universities are those listed in the UNESCO World Higher Education Database.


 EXPERIENCE

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP/Oracle is a distinct advantage; 

• Attention to detail, ability to organize paperwork in a methodical way; 

• Discreet, details and clients-oriented, patient and willingness to learn new things; and, 

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.


SKILLS 

  • • Knowledge of accounting systems (SAP/Oracle is an advantage), generally accepted accounting principles and audit/review procedures; 
  • • Ability to analyse and interpret source information and data; capable of designing, reviewing and revising business processes to achieve efficiency; 
  • • Personal commitment, efficiency, flexibility, drives for results, creative thinking, organized accurate; 
  • • Ability to work effectively with different levels within and outside the organization and with colleagues from varied cultures and professional backgrounds; 
  • • Ability to draft correspondence and communicate effectively.


LANGUAGES

Required

Fluency in English and French (oral and written). 


Desirable

Working knowledge of Kirundi


IOM’s official languages are English, French, and Spanish. 


Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.


Required Competencies

IOM’s competency framework can be found at this link Competencies will be assessed during the selection process.


Values - all IOM staff members must abide by and demonstrate these three values:

  •  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  •  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  •  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  •  • Courage: Demonstrates willingness to take a stand on issues of importance.
  •  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.


Core Competencies – behavioural indicators Level 1

 •            Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

 •            Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

 •            Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

 •            Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

 •          Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.


Notes


Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.

Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

 For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies